Attorney trust account reconciliation
Know where every dollar stands.
Shtim keeps your attorney trust, escrow, and IOLA accounts reconciled at the matter level, week after week. You always know what portion of the balance belongs to whom — without anyone at your firm maintaining it.
| Date | Transaction | Amount | Running balance | Paid to | Matter |
|---|---|---|---|---|---|
| Aug 17 | Deposit — escrow received | +75,000.00 | 259,250.00 | Deposit | Ridgeview |
| Aug 18 | Wire out — settlement | −42,500.00 | 216,750.00 | R. Kaplan · Client | Kaplan |
| Aug 18 | Check 1042 — distribution | −18,325.40 | 198,424.60 | Feldman heirs · Third party | Est. Feldman |
| Aug 19 | Deposit — contract deposit | +12,000.00 | 210,424.60 | Deposit | Marsh Closing |
| Aug 20 | Check 1043 — earned fee | −7,500.00 | 202,924.60 | Firm operating · Fees | Kaplan |
| Aug 21 | Check 1044 — title company | −13,150.00 | 189,774.60 | Hallmark Title · Third party | Marsh Closing |
- Posted bank balance
- $189,774.60
- Total matter balances (10 matters)
- $189,774.60
- Reconciliation difference
- $0.00
Swipe the table to see every column
Illustration of the client reconciliation view — sample data
What you get
Records that stay current between month-ends
Trust-account questions rarely arrive on a convenient schedule. The answer should already be there when one does.
A current answer, always
Every open matter carries its own running balance and its own history. When someone asks what you hold for a matter, you look it up rather than reconstruct it.
Exceptions in front of you
Anything that cannot be identified from the bank record comes to your firm with the detail needed to answer it — rather than quietly sitting unresolved.
A record that holds up
Every import, assignment, approval, and correction is recorded with who did it and when. Finalized periods are corrected through a revision trail, never rewritten.
Scope
What Shtim does not do
Trust accounts are the firm’s responsibility, and the boundaries of an outside recordkeeping service should be stated plainly rather than discovered later.
- Shtim does not move, transfer, authorize, or control client funds.
- Shtim does not initiate wires or ACH transactions, issue or sign checks, or make deposits or withdrawals.
- Shtim does not decide whether funds should be deposited or disbursed, or who is entitled to them.
- Shtim does not provide legal advice, legal representation, audit, or assurance services.
- Shtim does not perform historical reconstruction or cleanup of prior periods.
- Shtim does not receive authority to initiate transactions or change permissions on your bank account.
How it works
You hand off the work. You keep the control.
Three things happen, and only one of them involves you.
You give us view access
Read-only access to the account’s posted activity, and the list of matters you currently hold funds for. That is the whole setup.
Shtim does the reconciliation
Every week, posted activity is reviewed and attributed to matters, and the two sides are compared. You do not touch it.
You answer what only you can
When a transaction cannot be identified from the bank record, it comes to you with everything needed to answer it. Usually a few taps.
Pricing
You choose the weekly capacity
No packages to pick between. Name the number of posted transactions a week the account needs covered and the price follows from it, plus a one-time setup fee per account.
- First 20 transactions / week
- $250
- Each additional block of 10
- +$100
- One-time setup, per account
- $500
- Each block of 10 over capacity
- $150
Capacity is sold in blocks of ten and priced per account. Changes apply prospectively.
Next step
Enroll a trust account
Enrollment happens online: choose the weekly capacity, enter your open matters and their balances, execute the engagement agreement, and set up payment. If you would rather talk it through first, ask us instead.